在留学生活中，写邮件是与教授、同学、学术导师等重要人士沟通的重要方式之一。为了确保良好的沟通和表达，需要遵循一些礼貌的写邮件规则。下面是留学生礼貌写邮件的最全攻略，以确保你的邮件能够得到及时而积极的回应。
请假： Absent+星期/课程 (Absent on Tuesday) /【课程编号/名称】Absence
问问题： Question about xxx （问题主题/课程） /【课程编号/名称】Assignment Questions
约时间： Scheduling a Time/ Asking for a Appointment
信息获取： Seeking xx Information /Information on xx
申请： Master/ PHD Application
奖学金： Enquire about Scholarship
延期： Extension for xxx
订单查询： Order Inquiry
一般格式 Dear + title + last name
教授/老师 Dear Professor + last name Dear Dr. + last name
经常联络的人/朋友/同学 Hi/Hello+（日常称呼）
第一次联络的人/不认识的人 Dear Sir/Madam（一般不用于老师） To whom it may concern
不熟悉/已知收件人 Dear Mr /Mrs /Ms+ last name
一般教授或者老师在交流几次后会告知他们希望你如何称呼。可能有些老师井不希望特别正式的称呼，他就会直接告诉你他习惯的称呼。但第一次发邮件要正式且礼貌哦。
如何礼貌问候
常用万能问候语： Hope this email finds you well. I hope you are doing well/keeping safe. （适用于疫情期间）
I hope you had a good weekend/holiday.
如果是连看上一封邮件： Following my previous email.….
如果刚与老师联系过： Nice to chat/talk to you +时间(e.g. today, last week) It was great to talk to you yesterday.
如果是回复老师内容： Thank you for reaching out to me regarding…. Many thanks
for your feedback. Thanks for your email. Thank you for your quick reply.
如果回复晚了表示歉意：Apologize for late reply/response. I m sorry to be so late to get back to you/ reply. Sorry I's been so long since my last email.
正文内容
应该怎么写捏？
▶自我介绍
I'm a student (ID：xxx)in your +课程名称和编号 xxx suggest I reach out to you because.…. 如果和老师/教授不熟悉的话，需要先告知自己的专业姓名学号等可能需要的信息
▶寻求帮助/提问
I am writing to ask/enquire/check/confirm.
I am reaching out because.…
Might I take a moment of your time to..
I was wondering if you could._ " Could you please.….
May I know if you are able to provide me with...
I’d be grateful if you could.
It would be great if you can send me.
I would really appreciate if you could
Could you please tell me what should I do next?
▶跟进/后续
In my previous email on +具体日期
▶约时间
Would you be available on4 具体时间
I’d like to schedule a meeting on+具 体 时 间
I am available on +具体时间,if that's convince for you.
Yes I'm good for the time you suggested.
▶调整时间
I'm afraid we need to reschedule/delay/put back/ postpone/cancel our appointment/ meeting.
▶再次发送邮件：
I am resending this email just in ease you missed my previous email on+具体日期
I just would like to follow up the email sent x days ago regarding
▶请假/延期
I apologize for missing your xxx class yesterday.
Could you please give me some time/ an extension on_
Because of __ I'll be away from campus. I'm writing to apologize for my absence from class.
▶附件：
I've attached..
Please find xxx attached.
I am enclosing xxx
I'm sending you xxx as a PDF file/attached.
Please take a look at the attached file.
▶感谢：
Thank you for getting back to me.
Thank you for the information/ informing me.
Thanks for the heads up.
Thank you for your help with
Thank you for following up on/ with...
▶寻求更详细的解释：
I didn't fully understand »0x. Could you please explain that again?
I didn't quite get your point about xxx.
Could you be more specific?
Could you give us some details on..
▶等通知 I will wait for further notification.
礼貌结尾
需要这样说
▶期待你的回复
I look forward to hearing from you. Thank you for your time, and I hope to hear hack from you soon.
▶表示感谢
Thank you in advance.
I appreciate a lot for your help.
Many thanks.
The best luck with all this.
▶提供材料/信息
Feel free to contact me if you need anything from me.
If you have any comments, please feel free to contact.
Please let me know if you have any further suggestions.
Let me know if there is any other information I can provide.
▶祝福
Have a nice weekend.
Have a nice holiday!
落款可以这样写
正式 Sincerely,
半正式 Kind regards, Regards, Best wishes,
（以上对于给教授发邮件都适用）
非正式 Love from, Take care, All the best,（若非常熟悉亲近可用非正式） 落款记得逗号，再加上自己的名字
不同情况的邮件模板
情况一：询问论文相关事宜
Subject: P5Y101: Question about essay
Dear Professor XXX:
I am a student in your Introduction to Psychology class (PSYI01). I have a question about the essay due next Tuesday and I was not able to find the answer on the syllabus. Should our essay draw only on readings listed on the syllabus or can I incorporate scholarly articles i read on my own, as long as it fits with the subject of the assignment?
I look forward to hearing from you.
Best regards,
XXX
情况二：论文导师请求
Subject: Senior thesis on Attachment Theory
Dear Professor XXX:
Professor Jones suggested I reach out to you because the topic of my senior thesis is Attachment Theory. I know you have done extensive research in this area, and i think meeting with you before i start my thesis would help me get started in the right direction. Would you be available for a short meeting next week?
I look forward to your reply.
Sincerely,
XXX
情况三：面对面谈话请求
Subject: PSYI01: Follow up on the exam
Dear Professor XXX:
I am a student in your introduction to Psychology class (PSY101). After getting the results of last week's exam, I realized that i am struggling with more than one topic in the course. I want to do my best in this class, and would like to review my exam with you. Is there a time we could meet later this week to talk further?
I look forward to your reply.
Best regards,
情况四：跟进邮件
Subject 直接跟进上一条邮件，无需重新植入标题
Dear Professor XXX:
I'm writing to follow up on my email I sent earlier this week regarding a question that have about the [name of assignment / exam].
I look forward to hearing from you.
Best regards,
XXX
情况五：延后交作业
Requesting an Extension如果你这几周真的很忙，但是又有一项更重要的任务要完成，所以需要多延后一下交作业的时间，以下模板可以帮你告诉你的教授发生了什么，并恳请他延期。
Be very specific about why you need an extension. Everyone is juggling multiple priorities, so telling your professor only that you've been "stressed out, sick or busy* isn't enough. Explain the specific barriers you've faced when trying to complete the assignment.Even better,attach a note from your coach,employer or doctor who can attest to why you need an extension.
Subject: Extension on ____
Dear Professor _____.
I hope all is well. I have been extremely busy and stressed with assignments in other classes and with ______ (sport practice, on-campus job, other commitment, health condition,etc.).I do not think that I will be able to submit my best work to you with all of the other tasks on my agenda. I was wondering if you would consider granting me an extension on our upcoming project/paper and submit it by _?
Thank you,
情况六：询问是否能帮你写推荐信
Asking for a Letter of Recommendation
如果你认识一位和你关系密切的教授，需要他为你将来的工作求职或者申请研究生做推荐。一定要提前多一些时间通知教授，这样他们才有时间写一份经过深思熟虑的推荐信。
Subject: Letter of Recommendation for _____
Dear Professor _____I hope all is well and that you had a great ____ (summer, winter break, fall semester, etc...) I am applying for a ____ ( internship, full-time job, graduate program, summer program, etc.) at _____. ( really value and appreciate how you have helped me grow as a student and cultivated my interest in ____. The position requires a letter of recommendation, and I was wondering if you would consider writing one for me?
If you are able to write it,I will follow up with a deadline and any additional information. I have attached a resume and cover letter below as a reference.
I look forward to hearing from you.
Kind Regards.
